Job Purpose

We are looking for an energetic, dynamic person to fill the Project Assistant at our Charlotte Office. The Project Assistant will assist the Engineering and Environmental Services Senior Associate with project-related administration tasks.

Strong organization, written and verbal communication skills and an ability to multitask are a must. In your project support role, you will be actively working with Project Managers, task leads, and project teams to assist with document controls, financial tracking tools, invoicing, sub-consultant coordination, meeting summaries, and staff expense reports.

Duties and Responsibilities

  • Prepares and distributes project meeting minutes

  • Assists in preparing project proposals

  • Maintains project documents

  • Assists in the management of sub-contractors and sub-consultants

  • Assists project manager in collecting all required project closeout information

  • Performs general administrative duties including making copies and preparing emails

  • Assists in monitoring project schedules and budgets

  • Assists in preparing internal and external project progress reports including schedules and cost reports

  • Reviews and maintains submittal documents

  • Prepares project setup, project billing, and invoicing in Deltek Ajera software

  • Prepares technical project quality control and quality assurance (QA/QC) documentation

  • Office administration duties might include a variety of routine to moderately complex office support functions such as answering phones, organizing luncheon meetings, and scheduling

Qualifications and Skills

  • High school diploma or equivalent required

  • Minimum of 2 year’s applicable administrative experience required

  • Associate or Bachelor degree preferred

  • Proficient in Microsoft including Outlook, Word, Excel, and PowerPoint required

  • Proficient in Adobe Acrobat required

  • Familiarity with SharePoint preferred

  • Familiarity with Microsoft Project preferred

  • Applicable experience may be substituted for education requirements

Additional Details

Reports to:

Director of Operations

Utilization Goal: